Policies and Procedures Made Easy

Replace those dusty folders with an online living document

Core Policy and Procedure Set

We've developed a comprehensive core set of policies and procedures applicable to all New Zealand primary, intermediate, secondary, and area/composite schools, that is tailored for each school. Our experienced educationalists and expert procedure writers work in collaboration with over 1600 schools to make sure you won't have to write another policy or procedure from scratch again.

Sign Up and Customise

Your school can subscribe for an annual fee to have access to our core set of documents. Once you've signed up, we'll ask you to fill out a questionnaire about how your school operates. We'll then use our specialised content management system to tailor the policies and procedures for your school. The resulting documentation is published online in a customised, password protected website that your staff, board of trustees, and school community can access from anywhere.

Reviews and Updates

Our collaborative, online self-review system will help you keep track of what needs to be reviewed. Your policies and procedures will be monitored and regularly updated to comply with New Zealand legislation, ERO and Ministry of Education requirements, and to reflect the outcomes of policy reviews by schools.

Advisory Service

We'll send you regular emails with reminders about reviews and audits, upcoming changes, and other relevant information.

New Policies as Needed

If a new issue arises for schools, we'll draft a new policy or procedure and make it available to all SchoolDocs schools.

What's Included?

  • 'Best practice' set of P&Ps
  • Customised for your school
  • Password protected website
  • Email advisories
  • Online review tool
  • Expert technical writing
  • Collaboration with 1600+ schools
  • Monitored content
  • Community support blog
  • Technical website support
  • Customized user dashboard 
  • Powerful search

Common Questions

The initial set up is free and SchoolDocs then charges an annual subscription fee. Based on the average fee, SchoolDocs costs the same as just four relief teaching days per year.

The annual subscription fee is determined by the roll size of your school. Prices effective from 1 January 2022.

 Annual Subscription Price (excl GST)
Grade  Roll Size  Primary & Intermediate  Composite & Secondary
 U1  1–50  $1100  $1600
 U2  51–100  $1200  $1700
 U3  101–150  $1300  $1800
 U4  151–300  $1400  $1900
 U5  301–500  $1500  $2000
 U6                            501–675                       $1600  $2100
 U7  676–850  $1700  $2200
 U8  851–1025  $1800  $2300
 U9  1026–1200  $1900  $2400
 U10  1201–1400  $2000  $2500
 U11  1401–1600  $2100  $2600
 U12  1601–1800  $2200  $2700
 U13  1801–2000  $2300  $2800
 U14  2001–2200  $2400  $2900
 U15  2201–2400  $2500  $3000
 U16  2401+  $2500  $3100


Optional Extras

  • International Students Module set up fee – $495 (excl GST)
  • RTLB Module for RTLB Lead Schools – $495 (excl GST)

Costs Saved Using by SchoolDocs
Paper-based documentation costs money – in photocopying, folders, surveys, and administration time controlling the documents – even if the board is writing the policies for free. Very often, the school is still not confident that their policies and procedures are up to date, accurate, and reflecting the latest requirements – and they can't be accessed online.

If the principal or senior management are researching, word-smithing, and updating content, the cost is hard to estimate but, if done to a high standard, would be a minimum of 2–4 hours per month, or over $2,000 of a principal's time. One estimate is that the true cost to a school of performing these tasks is closer to $10,000 per year, taking into account the value of trustee, principal, and staff time, and printing and distribution costs. The costs of poorly considered and out-of-date policies and procedures may be even greater. 

By implementing SchoolDocs at your school, you are freeing the principal and senior management team to focus on leading learning, you are freeing trustees to focus on governance, and you are receiving a very robust, up-to-date, and widely reviewed set of online policies and procedures.

Many of a school’s policies and procedures are generic and driven by legal requirements and 'best practice'. They are not generally what define your school. It is the students, the school vision, the strategic plan, the teaching and learning, the curriculum plan, and the school community that reflect your school.

SchoolDocs provides you with a policy and procedure set which incorporates 'surface-level' school-specific features such as your school name and logo and also deeper features such as your school charter, curriculum plan, reporting procedures, and describes other special characteristics, such as Catholicism.

Your school’s policies and procedures website is arranged with a table of contents organised into the National Administration Guidelines (NAGs). Each NAG has a front page which sets out the overarching policy and underneath sits the relevant policies and procedures.

Someone in the school, usually the principal, fills in an online questionnaire which provides SchoolDocs with the necessary information to tailor your school’s site. (Here's a short video about the tailoring questionnaire if you'd like to see it before you sign up).

When SchoolDocs has tailored your site, the principal, board, and other key people in the school are given the opportunity to checks the content and liaise with SchoolDocs before it 'goes live' to the school community.
  • Your SchoolDocs site is easy to navigate, with a table of contents and a search.
  • Each school has a unique user name and password and the site is accessible to the whole school community.
  • Related documents are just a click away with hyperlinks to other topics, forms and relevant websites.
  • To take a look at our Model Site, please contact our General Manager for a user name and password.

The SchoolDocs content has been developed by educationalists and a specialist documentation services company. Content is kept up-to-date with regular reviews, trigger reviews, changes from new requirements, and other updates that the SchoolDocs team action after extensive research and in consultation with the school.


Contact our General Manager for access to the set of policies and procedures on our Model Site.

The transition from a school’s existing set of policies and procedures to the SchoolDocs set is a process that occurs over a period of time. When SchoolDocs has prepared your school’s site, the principal is asked to review the special content before it goes live to the community.

There are various other ways of engaging more fully with the content, for example, the Health and Safety committee could review the Heath and Safety content and the various committees of the board could engage with their particular section of the set.

At sign off of a school's SchoolDocs site, the board may formally minute to adopt their new set of policies and procedures, working on the basis that over the next three years content will all be reviewed and/or audited.

Got another question or need more information?   Email Us  

The transition from our old and out of date system to SchoolDocs has been reasonably seamless. I appreciated the way in which the SchoolDocs team 'turned down' a request for an inclusion into our SchoolDocs as it would not have been best practice. There is security in knowing that SchoolDocs maintain best and safest practice for all parties.

Anna Miller, Principal, Barton Rural School