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The initial set up is free and SchoolDocs then charges an annual subscription fee. Based on the average fee, SchoolDocs equates to the cost of just four relief teaching days per year.

The annual subscription fee is determined by the roll size of your school:

Grade  Roll Size  Annual Price (excl GST) 
 U1  7-50  $995
 U2  51-100  $1,100
 U3  101-150  $1,200
 U4  151-300  $1,300
 U5  301-500  $1,400
 U6                            501-675                       $1,500
 U7  676-850  $1,600
 U8 & above  851+  $1,700

Paper-based documentation costs money - in photocopying, folders, surveys, and administration time controlling the documents - even if the board is writing the policies for free. Very often, the school is still not confident that their policies and procedures are up-to-date, accurate, and reflecting the latest requirements - and they can't access them online.

If the principal or senior management are researching, word-smithing, and updating content, the cost is hard to estimate - but if done to a high standard would have to amount to a minimum of two to four hours per month, or over $2,000 of a principal's time. One estimate is that the true cost to a school of performing these tasks properly is $10,000 per year, taking into account the value of trustee, principal, and staff time, and printing and distribution costs. The costs of poorly considered and out-of-date policies and procedures may be even greater. 

By implementing SchoolDocs at your school, you are freeing the principal and senior management team to focus on leading learning, you are freeing trustees to focus on governance, and you are receiving a very robust, up to date and widely reviewed set of online policies and procedures.

  • Once you've completed the Get Started form below, our Business Relationship Manager will get in touch. Kay will send you:
    • a service agreement 
    • our tailoring questionnaire
    • login details to our Model Site (containing the core set of policies and procedures) and a reference school site.
  • You can also share the presentation from our website with other board members or interested parties, or arrange for a visit or teleconference.
  • Once you're ready to commit, sign and post the service agreement to us. You can then start to complete the online tailoring questionnaire. At this point the principal should be engaging with some of the content and using information from your existing set of policies and procedures. It takes a few hours to complete the questionnaire, but this task can be shared between the principal, board, and admin staff.
  • When the online questionnaire is completed, and SchoolDocs has received the signed service agreement, staff at SchoolDocs create a tailored website for your school. Building your website usually takes about three weeks from the time you complete the questionnaire, unless faster turn-around time is needed. We'll let you know if it's likely to take longer.
  • Once we've finished the draft website, we'll ask you to read through the content and check that it's correct for your school. This step will typically involve largely the principal, but also key members of the board and staff. There are various other ways of engaging more fully with the content, for example, the Health and Safety committee could review the Heath and Safety content and the various committees of the board of trustees could engage with their particular section of the set.
  • When the school is satisfied with the content, a resolution is passed at the next board meeting, adopting the SchoolDocs policies and procedures. The resolution could contain a clause outlining the need for a transition period from the old to the new.
  • SchoolDocs will then explain how to advertise the site to your school community.


By signing up to the SchoolDocs service, you agree to the terms and conditions of the service agreement which are outlined in our sample service agreement. You agree to pay the subscription price annually when invoiced.

If you decide to exit the service, SchoolDocs will supply a Word version of the policy and procedure document set for you to maintain and manage - with the expectation that “© SchoolDocs Ltd” is displayed prominently wherever they are used.

Complete the form below to request more information or start the sign-up process

Kay Harding, our Business Relationship Manager, will be in touch soon.